Legal Terms & Policies

Last updated: 20 March 2026

Terms & Conditions

1. Acceptance of Terms

By accessing or using LightSaltERP ("the Service"), you agree to be bound by these Terms and Conditions. If you do not agree to these terms, you must not use the Service. These terms constitute a legally binding agreement between you ("User", "you", or "your") and LightSaltERP ("we", "us", or "our").

2. Description of Service

LightSaltERP is a cloud-based accounting and financial management platform that provides tools for bookkeeping, invoicing, payroll, inventory management, financial reporting, and related business operations. The Service is designed to assist businesses with their accounting needs but does not constitute professional accounting, tax, or legal advice.

3. Account Registration and Security

You must provide accurate, complete, and current information when creating an account. You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You must notify us immediately of any unauthorised access or use of your account.

4. User Obligations

You agree to:

Use the Service only for lawful purposes and in accordance with these Terms
Ensure all data entered into the Service is accurate and complete
Maintain appropriate backups of your data
Comply with all applicable local, national, and international laws and regulations
Not attempt to gain unauthorised access to any part of the Service
Not use the Service for any fraudulent or illegal financial activities

5. Intellectual Property

All intellectual property rights in the Service, including but not limited to software, design, logos, and documentation, are owned by LightSaltERP or its licensors. Your use of the Service does not grant you any ownership rights. You retain ownership of all data you input into the Service.

6. Payment Terms

Subscription fees are billed in advance on a recurring basis. All fees are non-refundable except as expressly stated in these Terms or as required by applicable law. We reserve the right to change our fees upon 30 days' prior written notice. Continued use of the Service after a fee change constitutes acceptance of the new fees.

7. Limitation of Liability

To the maximum extent permitted by applicable law, LightSaltERP shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, business opportunities, or goodwill, arising from your use of or inability to use the Service.

8. Termination

Either party may terminate this agreement at any time. Upon termination, you may request an export of your data within 30 days. After 30 days, we reserve the right to delete your data in accordance with our data retention policies and applicable law.

Jurisdiction-Specific Terms

United Kingdom

For users in the United Kingdom, these Terms are governed by and construed in accordance with the laws of England and Wales. The courts of England and Wales shall have exclusive jurisdiction over any disputes.

Consumer Rights Act 2015: Nothing in these Terms affects your statutory rights under the Consumer Rights Act 2015. The Service is provided with reasonable care and skill in accordance with the Act.
Data Protection: We process personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. The Information Commissioner's Office (ICO) is the supervisory authority for data protection matters.
Companies Act 2006: While LightSaltERP assists with financial record-keeping, ultimate responsibility for compliance with the Companies Act 2006 and HMRC requirements rests with the User and their qualified accountant.
Financial Conduct Authority: LightSaltERP is not regulated by the FCA. The Service is an accounting tool and does not constitute financial advice or services.

United States

For users in the United States, these Terms are governed by the laws of the State of Delaware, without regard to conflict of law principles.

GAAP Compliance: While LightSaltERP supports Generally Accepted Accounting Principles (GAAP) reporting formats, users are responsible for ensuring their financial records comply with applicable GAAP standards and IRS requirements.
CCPA / State Privacy Laws: We comply with the California Consumer Privacy Act (CCPA) and other applicable state privacy laws. California residents have the right to know, delete, and opt out of the sale of their personal information.
Arbitration: Any dispute arising from these Terms shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association (AAA), except where prohibited by law.
Limitation of Liability: Our total aggregate liability shall not exceed the amount paid by you for the Service in the twelve (12) months preceding the claim.
SOX Compliance: For publicly traded companies, LightSaltERP provides tools that support Sarbanes-Oxley (SOX) compliance requirements, but users remain solely responsible for ensuring full compliance.

Africa

For users across African jurisdictions, the following region-specific provisions apply in addition to the general terms above.

South Africa — POPIA: We comply with the Protection of Personal Information Act (POPIA). The Information Regulator is the supervisory authority. You have the right to access, correct, and delete your personal information.
Nigeria — NDPR: We comply with the Nigeria Data Protection Regulation (NDPR) issued by the National Information Technology Development Agency (NITDA). Data processing is conducted in accordance with NDPR requirements.
Kenya — Data Protection Act 2019: We comply with the Kenya Data Protection Act 2019 and regulations issued by the Office of the Data Protection Commissioner.
Multi-Currency Support: LightSaltERP supports multiple African currencies. Exchange rates are provided for reference only and should not be relied upon for official financial reporting. Users are responsible for applying appropriate exchange rates as required by their local tax authority.
Tax Compliance: Users are responsible for compliance with their local tax authority requirements including but not limited to SARS (South Africa), FIRS (Nigeria), KRA (Kenya), URA (Uganda), GRA (Ghana), and ZIMRA (Zimbabwe).
Governing Law: For users in South Africa, disputes shall be governed by South African law. For users in other African countries, disputes shall be governed by the laws of the jurisdiction in which the User is registered, or by English law where no local framework applies.